ArtEZ Camera Surveillance
As part of our security measures, ArtEZ uses camera surveillance surveillance in and around its buildings to protect students, staff, buildings and equipment. As CCTV footage is recorded, personal data is processed. Responsible use of the CCTV system and the protection of personal data are essential.
This page explains why we collect your personal data, when and by whom CCTV footage may be viewed, and how long recordings are kept. It also outlines your rights.
Purpose
CCTV surveillance and the associated processing of personal data are only carried out for the following purposes:
- To help protect the safety and health of staff, students and visitors in and around ArtEZ buildings.
- To secure access to ArtEZ buildings.
- To protect the property of staff, students and ArtEZ against theft and damage.
- To record incidents.
CCTV surveillance is not used to monitor or check on staff or students. This means that ArtEZ never installs or directs security cameras towards:
- Staff workspaces.
- Toilets or the areas immediately outside them.
- Changing rooms or the areas immediately outside them.
- Teaching spaces.
Legal basis
The legal basis for CCTV surveillance in and around ArtEZ buildings is ArtEZ's legitimate interest, in accordance with Article 6(1)(e) of the General Data Protection Regulation (GDPR).
Types of personal data
The following personal data is processed:
- Video recordings of people and objects in and around ArtEZ buildings.
- Information about the time, date and location of the recordings.
Recording and retention of CCTV footage
- CCTV footage is kept for a maximum of 28 days. Recordings are automatically deleted after this period.
- If CCTV footage captures an incident, such as a criminal offence or an insurance-related matter, the recordings may be kept until the incident has been resolved. Once the matter has been settled, the Facilities department will delete the footage within 24 hours.
- The CCTV system is not, and will not be, linked to other collections of personal data held by ArtEZ.
Access to CCTV footage
- CCTV footage may only be reviewed retrospectively or kept beyond the standard retention period of 28 days following a request related to the purposes of CCTV surveillance outlined above. Requests may be approved in cases involving:
- Security of ArtEZ premises.
- Physical violence, including kicking, hitting, causing injury or physically restraining someone.
- Psychological violence, including harassment, threats or stalking.
- Sexual violence, including unwanted sexual advances.
- Damage to or theft of property.
- Requests to review CCTV footage retrospectively must be submitted to the Facilities department. Requests will only be approved if the person making the request can specify the location, date and time of the incident, as well as the reason for requesting access.
- CCTV footage is reviewed and assessed by a member of the Facilities department. As a rule, the person making the request and any other individuals involved are not given access to the footage.
- Other individuals may occasionally be granted permission to view CCTV footage, subject to the approval and responsibility of the Head of Facilities. This is only permitted if the individual has a compelling legitimate interest and the privacy rights of those involved are not unlawfully infringed.
- CCTV footage will not be shared with third parties unless the following conditions are met:
- Disclosure is necessary in the interests of:
- National security.
- Public safety.
- The prevention, investigation, detection or prosecution of criminal offences, or the enforcement of criminal penalties, including protection against and prevention of threats to public safety.
- A legally valid request has been issued by the police, the Public Prosecution Service or another authorised investigative authority, based on a legal provision.
- Disclosure is necessary in the interests of:
Your rights
As with other forms of personal data processing by ArtEZ, you have several rights regarding CCTV surveillance. These include:
- Right of access
- Right to rectification and erasure
- Right to object
- Right to restriction of processing
If you wish to exercise any of these rights, please contact the Data Protection Officer at fg@artez.nl.